THE NEED
Park City School District had been struggling with manual processes for creating and maintaining their budget book, a critical document for both internal planning and public transparency. Key challenges included:
Manual, Time-Consuming Processes:
The district relied on Word and Excel to compile their budget book, resulting in a labor-intensive process prone to errors and inefficiencies. The process was so cumbersome that it could take up to 25 minutes just to open the budget file due to its size and complexity.
Difficulty in Managing Data Updates:
Any changes to financial data required manual updates across multiple documents, which was time-consuming and increased the risk of inconsistencies. For example, changing a single tax rate required updating multiple sections manually, often taking over 30 minutes.
Limited Staff Resources:
With a small team, the district needed a solution that could automate complex tasks and free up staff to focus on higher-value work. The district also lacked the technical systems necessary for efficient financial management, relying heavily on manual entries and paper-based records
THE SOLUTION
Park City School District implemented Gravity to address these challenges and streamline their budget management processes. Key features of Gravity that influenced their decision included:
RESULTS OF IMPLEMENTING GRAVITY
Since adopting Gravity, Park City School District has seen significant improvements in their budget management and financial reporting processes, leading to enhanced efficiency, accuracy, and transparency.
Time Savings and Efficiency Gains.
The process of managing the budget book now takes about a 1/3 of the time it did before
Improved Data Accuracy.
Real-time data updates eliminate data inconsistencies or manual errors
Enhanced Transparency and Public Trust.
The new budget book is not only more detailed but also more user-friendly
Streamlined Reporting for Compliance
with state and federal requirements
Support and Training.
The support team played an important role in helping the district to implement and software